Notes & Events Guidelines

Notes & Events Submission Guidelines

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Deadlines

Hampton Magazine is published every other month and the general deadline for all submissions is the first of the month preceding publication. The deadlines are as follows:

  • February (Mid-Winter Issue): Submissions due by January 1

  • April (Spring Issue): Submissions due by March 1

  • June (Summer Issue): Submissions due by May 1

  • August (Mid-Summer Issue): Submissions due by July 1

  • October (Fall Issue): Submissions due by September 1

  • December (Winter Issue): Submissions due by November 1

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Purpose of the Notes & Events Section

The Notes & Events section of Hampton Magazine is an opportunity for residents, groups and organizations to post announcements, awards, honors, requests and events. Submissions to the Notes & Events section are published as space permits. Photos are always considered but may not always be published due to space limitations.

Most submissions of a non-commercial nature are considered. We don't typically publish commercial messages (unless of a newsworthy nature) or announcements of engagements and weddings. We prefer to receive submissions via email as this is the most accurate and error-free form of publication. Requests to publish an item in Notes & Events may be sent to editor@hamptonmagazine.org. Submissions to the Notes & Events Section are Published Free of charge

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Guidelines For Composing Announcements

Please use the following suggestions as a guide for composing an announcement to be published in Hampton Magazine. We will make every reasonable attempt to publish your announcement in a timely manner.

Event Announcements 

(To solicit interest before an event or to report the results following an event)

  • Be sure to Include (as appropriate):
  • The name/title of the event
  • Event date(s)
  • Event location(s)
  • Who is the sponsor/holder of the event
  • Purpose of the event (recognition, awareness, fundraising, etc.)
  • Who is welcomed to attend the event
  • Fees or costs for participating
  • Necessary procedures to participate
  • Contact info / "for more information" (be sure to include phone/email/website)
  • History or results of the event, as appropriate
Runners-Flag

Accomplishment Announcements
(To announce an award, accomplishment, achievement, honor or other recognition)

  • Be sure to Include (as appropriate):
  • The name/title of the person(s) receiving the award or recognition
  •  When the award was given or the accomplishment was achieved
  • The name of the sponsoring or awarding organization
  • Significance of the award or recognition
  • History of the awarding organization, as needed (and brief)
  • Location where the award was given or the accomplishment was achieved
  • Recipient's connection to Hampton (resident, student, graduate, employee, etc.)
  • Relevant details - graduation date, years of employment, age, etc
  • Family info – spouse, offspring, parents, etc.
  • Future plans of award recipients, as appropriate
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